CONTRACTS AND COST EFFICIENCY EXPERT

Directorate:
Operations
Work place:
Aksai (office)
Contract type:
Permanent
Shift pattern:
28/28
Posted on:
10.01.2024
CV submission date till:
10.04.2024

Education and work experience:

Higher education (University degree or higher) in Economy or Finance specialty and not less than 10 years of work experience the position Contracting and Procurement and/or Cost area.

Main functions:

  • Provision of expert contracts and cost related business support to Operations Directorate Departments;
  • Organization and continuous support provision to effective and efficient contract and contractors management within Operations Directorate. Coordination of any contractors disputes resolution.  Lead for cost and contracts optimisation campaigns;    
  • Development of operations contracting strategies, scopes of work, estimates and other tendering documentation.  Participation in the new projects’ development where business support and guidance are required. 
  • Provide expert advice to Operations Support Controller and other managers within controllership with key contracts and budget related activities. Promote effective and efficient contractor’s management within Operations Directorate.  
  • Align contractor’s behaviour to continuously improve contractor performance and contracts management. Guide contract owners and their designated representatives in any contract related issues, especially contract terms, reimbursement mechanisms, claims, disputes etc, from strategy development, tender initiation and up to contract close out.
  • Prepare cost estimations for budget and/or contracts development. Prepare cost benefit analysis for current activities and new projects. Participate in various internal/external projects review meetings to support projects approval and execution.
  • Provide a quality control review of all CP documentation generated and ensure full conformance with company procedures. Participate in JPC submissions preparation and approval throughout established stages.
  • Develop high value contracting and procurement strategies that fulfil business requirements, maximise value to the Company and ensure competition.
  • Coordinate preparation of ITT packages, participate in bids evaluation and contractors selection along with Technical representatives to ensure operations objectives are met whilst ensuring best overall value for the Company.
  • Work with Business Support & Business Administration teams and C&P/Legal/Tax functions to establish robust contract templates, appropriate for key Operations contracts and suitable for various services including effective remuneration mechanisms
  • Perform operations integrated planning with contract and budget alignment activities and provide business related input.
  • Develop KPIs for key operations contracts.
  • Develop an action plan to reduce the lead time for contracts preparation, technical evaluation and contracts planning in general. Develop an action plan for effective budget execution.
  • Promote cost optimisation campaign. Continuously review related business processes with aim to improve and optimise
  • Ensure cost recoverability of the operations budgets and contracts execution through the compliance with FPSA principles, JOC tender procedure and other company policies and procedures. 
  • Facilitate workshops and other collaborative methods to achieve set goals.
  • Mentor Business Support and Business Administration team members, proactively champion development of staff professionals, assist in cross-training other team members of the operations directorate in relation to contracts and cost activities.
  • Perform other instructions of management / line management within its competence.


Necessary knowledge and skills:

  • Mastery English is an advantage on this role;
  • Good technical understanding of Oil & Gas projects through direct past experience, along with commercial skills;
  • Experience with high value (above $50M) contracts and contracts of the strategic importance;
  • Significant experience in both pre and post award contracts management;
  • Methods of determination of the cost-effectiveness behind introduction of new equipment and processes, management of labour, innovations and inventions;
  • Experience in commercial negotiations, claim settlement.;
  • Experienced in working in frontier multi-cultural environment considering needs of stakeholders and local market conditions;
  • Ability to asses and rationalise complex data quickly in order to formulate operational plans and strategies;
  • Ability to identify potential bottlenecks/mitigation measures;
  • Strategic planning including setting goals, prioritizing initiatives, and identifying resources needed to achieve them;
  • Strong ability to deliver tasks and meet deadlines within KPO and RoK safety parameters and regulations;
  • Negotiating capabilities to achieve favourable outcomes from discussions with external agencies and stakeholders;
  • Mentoring & coaching.