CONTRACTS AND PROCUREMENT SPECIALIST

Education and work experience:

Higher education (University degree or higher) in economic area or in the relevant speciality without any work experience requirements or secondary professional education the relevant speciality and not less than 2 years of work experience as per speciality.

Main functions:

• Assist Contracts and Procurement Section Head for the effective and efficient management of all aspects relevant to the contracts planning, supervision, co-ordination and administration of Contracts activities of User departments.
• Alignment of contracting strategies with Company’s tender procedures, Contracts and Procurement Controllership policies, KPO local content development requirements and User departments and Partner Companies’ objectives.
• Provide general Contracts support services to User departments.
• Recommend, select and pre-qualify (if required) suitable suppliers/service providers to maximise efficiency of purchasing process.
• Prepare RFQ / ITT documentation on the basis of Purchase Requisitions (PR) and Scope of Work/Supply received from User Departments above for supervisory approval.
• Liaise with User Departments to ensure full understanding of their needs and that the proposed services will satisfy them.
• Communicate with suppliers/service providers to achieve competitive costs, quality and delivery performance.
• Examine and compare costs through benchmarking process, check suitability and availability of services, comparing specifications and reviewing proposed alternatives/substitutes
• Research and interpret contractual Terms and Conditions, including explaining provisions for liabilities, penalties and compliance terms to User Departments and coordinate with Legal Directorate, Finance Directorate Tax Department as required.
• Maintain the full engagement and alignment of Contracts and Procurement Controllership and other internal stakeholders.
• Liaise with Contracts and Procurement Controllership to ensure that the tender processes are coordinated in accordance with the contracts plan
• Support Contracts and Procurement Section Head in drafting strategic procurement contracting strategies in accordance with JPC tender procedures, and in the preparation of strategy papers for and JPC.
• Provide recommendations for effective and efficient management of User departments Contract activities.
• Ensure the right culture, skills knowledge and experience are in place to deliver Contract Execution plans.

Necessary knowledge and skills:

• Intermediate (B1) English level is an advantage on this role;
• Contracting processes for upstream business categories;
• Knowledge of appropriate RoK and international regulations;
• Change management skills;
• Facilitation skills;
• Commercial and negotiation skills;
• Presentation and communication skills (verbal/written) an advantage on this role.