HR SPECIALIST

Education and work experience:

Higher education (University degree or higher) in business and management and not less than 2 years of work experience as HR Specialist.

Main functions:

• Process timesheets of the field personnel, personnel based in Aksai, Bolshoi Chagan, Atyrau;
• Work with documents issued by KPO departments:
• all kinds of vacations;
• Sick-Certificates;
• Orders (schedule changes, transfer to another position, department etc.);
• Memos (working during weekends, overtime, schedule shift etc.);
• Time sheets for hours worked using BA sets (breathing apparatus) etc.
• Lists of employees who have done medical examination etc;
• Methodical help to the field employees regarding administration matters within respective job duties;
• Control, process, check the bases documents for time sheets within a month (time sheets issued by field personnel responsible for it, Sick-Certificates, lists of Gas Hazard Works, references etc.);
• Process time sheets correctly in compliance with established requirements;
• Enter all data related to time sheet into SAP correctly and in due time within the established timeframe, submit timesheet into SAP for approval / review;
• Participate in the discussion of new changes / introductions to SAP re time sheets. Take part in drawing up of vacations schedule for the Unit personnel;
• Test new changes within SAP test system within respective job duties;
• Control the accuracy of filling in vacations by the employees;
• Conduct monthly review of overtime hours and report any deviations / exceedances to the coordinator to whom he/she reports;
• Provide answers to the queries from Field Department Managers in working with personnel;
• Give clarifications and consultations within her/his job performance;
• Execute routine work (explanations, references, information upon request, etc.);
• Prepare documents for archiving upon expiry;
• Provide assistance to the departments regarding SAP (re time sheets to timekeepers);
• Participate in preparing changing, implementing work schedules for field-based employees;
• Control the accuracy of the memo compilation for actual training hour’s payment etc. and make input into the timesheet into SAP.

Necessary knowledge and skills:

• Higher education (University degree or higher) in the relevant speciality and not less than 2 years of work experience as Personnel Administration Specialist;
• Legislative and other statutory acts regulating HR operations;
• Labour law;
• Basic knowledge of company development perspectives, company structure and staff;
• Advanced home and foreign experience in HR management;
• Normative and methodical documentation;
• Code of conduct;
• PC skills.