CONTRACTS ENGINEER (Pre-Award)

Education and work experience:

Higher education (University degree or higher) in economic area and not less than 3 years of work experience as Contracts Engineer.

Main functions:

• Contract Management and Administration activities, as follows, but not limited to: Contract start-up and kick off meetings, support with arrangement required for contracts mobilization, call off management, cost and commitment monitoring, control of contractor performance, sub-contractor management, claim management, invoice and payment control (application for payment), contract close out, ensure timely extension of the contract and contractual coverage, monitoring of contractor performance in compliance with existing T&C.
• Support with pre-award activities such as: development, preparation, verification and modification of documentation package related to short term and long-term contract arrangement (amendments, new contract strategies), initiation of purchase requisition and further support with timely contract/amendment award.
• Co-operation with Field Department and other KPO Departments to ensure appropriate contractual support of Field department activities.
• Initiate Purchase requisitions for good supply / services contracts through SAP, support users and coordinate preparation of required documents (scope of works, market research packages, internal cost estimates, technical questionnaires, single source justification relevant submission documentation required for approval by authorised committee / party) to ensure timely contract placing for good supply /service provision.
• Coordinate with various sections and units the requirement for support services, develop scope of work and liaise with C&P on target achievement of contract awarding.
• Assure full specialised vendors support on identified areas of need and associated contract requirements and ensure once identified this support is resourced to meet the requirements of the planned activities including Turnaround and the optimisation of this specialist support once mobilised.
• Research and interpret contracts provisions including explaining contracts processes, terms and condition to Users.
• Review of scope of services, schedule of rates and internal cost estimates for completeness, assist in preparation of Tender Bulletin & Tender Clarifications during the tendering period; participate in bid openings and evaluation of proposals received including all requests for qualifications, site visits, preparation of technical evaluation reports and scoring tables.
• Develop JPC submission package, Tender Board submissions and other proposals to internal/external committees in relation existing/future contracts.
• Chair a kick-off meeting for new contracts awarded, participate in progress and other meetings with Contractors, prepare associated minutes of meetings and other reports.
• Perform routine administration activities of contractual agreements in accordance with Company procedures and RoK legislation.
• Upload all contract related documentation into ECM system, maintain correct utilisation of EСM database and other contracts related databases and reports.
• Monitor contract commitment and actual spend and provide notifications to contract holders for any required remedial activities.
• Check the estimate documentation (quotation) received from contractors and issue reviews on its quality.
• Participate in preparation of Integrated Contract Plans, monitor and report implementation of the annual contract plans within his/her area of responsibility as well as prepare all required reports to management and user departments, timely update registers, action logs etc related to pre and post award contract activities.
• Serve as liaison between Contracts and Procurement, User Departments and nominated Contractors to ensure effective communication.
• Liaise with Contracts and Procurement and Other Departments to ensure materials and resources are available for production and maintenance activities including shutdown implementation.
• Perform other instructions of management/line management within its competence.

Necessary knowledge and skills:

• Intermediate (B1) English level is an advantage on this role; 
• Preferable knowledge of SAP, Cost Estimation preparation and Tender process;
• Legislative acts, decrees, directions, orders, other guiding, methodical and statutory materials;
• Management of developing design/estimate documentation, its agreement and approval procedure, procedure of developing prospective and annual plans in the organization;
• Incoterms;
• Statutory documents on pricing issues;
• Planning and accounts documentation;
• Setting up operational and statistical accounts and reporting;
• Basic knowledge of labour and material requirements in O&G sphere;
• Technical background and understating of technical processes within the Oil and Gas industry;
• Economics Labour and management organization;
• Basic knowledge of economic aspects of the O&G industry, ability of market and financial analysis;
• SAP skills for tracking contract’s status during pre and post award; maintaining databases for relevant documentation;
• Understanding of JOC/JPC procedures and their application;
• Market methods of management;
• Labour legislation, occupational safety rules and norms;
• High level of competency in MS Word, Excel, PowerPoints;
• Advanced user of SAP system / SAP Purchase order and requisition module;
• Good presentation skills;
• Mathematical Analytical skills;
• Ability to work without constant supervision and prioritise tasks effectively to achieve targets;
• Ability to provide practical solutions of the tasks;
• Good interpersonal and communication skills.